Keystone Camp 2021 Guidelines

The following information is based on guidance we have received from various agencies, including the ACA, CDC, and local and state health departments. The situation is fluid and therefore, procedures and processes are subject to change as we receive advice based on the latest information available from federal and state agencies. Transylvania County maintains one of the lowest COVID positive rates in the state of North Carolina. Our exposure to the public in our surrounding community is very limited, if at all.

Pre-Camp

Each family should assess their camper’s and household’s risk in light of the CDC’s list of vulnerable populations. We will require campers to perform daily health checks 14 days before arrival. This form will include:

  • Daily temperature log
  • Information on COVID exposure
  • Information on symptoms in the last two weeks

It is likely that we will ask for each camper to have a PCR COVID test 3-5 days before coming to camp. We would require a negative test result in hand or on device on opening day.

If your camper has any pre-existing conditions email our nursing director at eleanor@keystonecamp.com, prior to arrival.
Campers MUST bring their pre-camp screening form with them on opening day.Click here for the pre-camp screening form

Who Should Not Come?

Children of families who are not comfortable with an increased risk of contracting COVID-19. Campers from vulnerable groups, or those living with people from vulnerable groups We cannot accommodate campers who are flying alone this year. If at all possible, we encourage driving to camp. Flying with a parent is acceptable if both parent and child take every precaution during travel, including sanitizing, social distance, and the wearing of face masks. We understand this may be difficult for some, but we are unable to provide shuttle service, due to the risk of our staff entering airports. Families who cannot be available to pick up their campers within 24 hours of receiving a call from camp.

Opening Day

We will have scheduled drop off times by age group. Families with multiple children may come at either drop off time. Please adhere to your scheduled drop off time to avoid a back up in traffic. Parents will not exit vehicles so you will want to give your hugs before you arrive at camp. All medications should be in its original packaging with clear instructions. See separate section on medication for instructions.

How It Will Work

Cars will pull through our main entrance where you will be greeted by one of our administrative staff. You will then be directed to park in the Gym Parking Lot. We will have several nurses on staff who will perform the health screening right outside the car.

THINGS PARENTS SHOULD HAVE ON HAND ON OPENING DAY.
  1. Pre-Camp Health Screening.
  2. Medications in a sealed Ziploc bag.
  3. Negative PCR COVID test results

We will handle your camper’s luggage for you and transport it to their cabins. PLEASE LIMIT LUGGAGE TO:

  1. ONE TRUNK
  2. ONE DUFFLE
  3. A BACKPACK
  4. PILLOW

We plan to have one of your child’s counselors in the vicinity of the car so you can meet her. The counselor will then take your child to the cabin and help her get settled. Our staff are great at making younger girls feel comfortable and older girls feel welcome.

We know how much you want to meet both of your daughter’s counselors and cabin-mates, or perhaps just get a camp tour. We are planning on sending a short video after opening to give you a tour of your daughters cabin so you can meet her counselors and cabinmates.

Packing

We have updated our packing list to include

  • Masks- please bring 5-7 two-layer, close fitting cloth masks. We will wash these regularly so your child has a clean mask each day.
  • Art Supplies- shoe box, scissors, glue stick, black sharpie, pencil with eraser, and a pack of markers or colored pencils.

Program And Groups

Camp will look somewhat different this summer, but the friendships, mission, and heart of Keystone will remain the same.

  • Cabin Families: These will operate pretty much the same as they always have. Cabins will be their primary families or cohort with unstructured interaction and relaxed social distancing.
  • Age Groups: Age groups will interact with each other at Evening Programs, Tuck Time, and Free Time. There will be more thoughtful distancing when these groups come together.
  • Campers and cabin groups will have input into their activity schedule with one set of activities offered on Monday, Wednesday, Friday and another set offered on Tuesday, Thursday, Saturday.
  • At campwide gatherings we will be using methods such as social distancing between cabin groups.
  • Programming that occurs outside will be without face coverings provided social distancing is possible.
  • Cabins will eat together with appropriate distancing between other cabins’ tables.

Staff

  • Staff will be tested upon before, upon, and after arrival to camp and remain socially distant until results are returned.
  • Although we are not requiring staff to be vaccinated, the majority of our staff have already been vaccinated or are planning to be vaccinated before summer.
  • With few exceptions, staff will remain on property during their time off. This may change as we move further into the summer, but otherwise they will always be asked to limit their exposure to the Brevard community. Exceptions could include, time at the director’s home, carry out food, and time on trails and rivers where exposure to the public is minimized
  • Staff will remain socially distant from other staff outside their cabins and where this is not possible (while driving, etc.) they will wear face coverings.
  • Additionally, staff will wear face coverings when interacting within the personal space of a camper outside their cohort (i.e.) the camper could easily reach out and touch them) for more than two minutes. For example, while placing a harness on a camper, a staff member from a different cohort will wear a mask. Once the staff member is no longer in the camper’s personal space, the mask may be removed. Face coverings will not be required for campers or staff when participating in water activities.

Mask Wearing

Masks are one very useful tool for protecting against the spread of COVID-19. Masks will be worn in the following situations:

  • Inside buildings such as the Arts & Crafts Room and the Dining Hall
  • When within 6 feet of a camper or staff who is not in their cabin/cohort.
  • In vehicles

Daily Health Checks

We will conduct daily health screenings for both campers and staff. These will be similar to those you will conduct at home before campers arrive. These checks will include temperature and symptom screening and any campers noting the following will be taken to the infirmary: cough, shortness of breath, chills, muscle pain headache, sore throat, loss of taste or smell, nausea, vomiting, diarrhea, rash, feeling feverish or a fever of 100.4 degrees Fahrenheit or more.

A Closed Community - The Imperfect Bubble

No one thing we do will protect our campers, but each adds a layer of protection. We also understand that none of these layers can be done perfectly, which is why having multiple layers is important. We think that a relatively closed community will be an especially important layer, and it is something that we think makes camp better, too. We will continue to take trips to forests and rivers where public interaction is minimal. This year we will not allow visitors to camp

Response Management of Case or Probable Case

A camper or staff member identified as having a potential case of COVID-19 will remain in an isolation room as part of camp’s Communicable Disease Plan.

The Inn will have two distinct rooms, a standard room and an isolation room for campers with convincing symptoms of COVID-19 that has its own bathroom.

If a camper is suspect of COVID-19 (fever of 100.4 and symptoms):

  • Camper will be placed in a mask and put in the isolation room.
  • We will schedule a visit with our camp physician as soon as possible, and will notify the camper’s parents.
  • One nurse will be designated to provide care for that camper.
  • If camp physician assesses and the camper is highly suspect case of COVID-19, camper will be tested and parents will need to make arrangements to pick up their daughter within 24 hours.
  • We will then consult with our medical staff and public health department on testing procedures. A combination of rapid and PCR testing will be completed on any close contacts.
  • As advised by the ACA, the cabin will begin separate programming in order to ensure distance is kept from the rest of camp. This is called Shadow Programming and will include activities, mealtimes, and evening programs.
  • Following the recommendation of the health department and CDC guidelines, we will allow the cohort to return to regular programming once we are assured there are no positive cases.

If a staff member has convincing symptoms

  • We will have them isolate or leave the property.
  • They will not be be permitted to return until they have met the requirements of the CDC guidelines.

Parent Communication

Pre Camp
  • Our policies may change as we learn more about the virus.
  • If your camper is enrolled, you will receive regular communication and updates concerning our COVID policies.
During Camp
  • We will keep you up-to-date on COVID-19 as it relates to our camp. If necessary we will report confirmed cases as well as the camp’s response.
  • If the decision to dismiss a camper or end camp early due to COVID related concerns, we will communicate these plans with families.

Personal Hygiene

At the beginning of each session, staff members will train campers on behaviors and precautions they should abide by to prevent the spread of COVID-19 and other common illnesses, including:

  • How and when to effectively wash and sanitize hands.
  • How to practice physical distancing in various settings (dining hall, activity spaces, cabins, etc.).
  • Which symptoms to look out for and when to report them and to whom.
  • Coughing and sneezing etiquette.
  • We will add additional hand-washing times throughout the day and additional hand sanitizer available throughout camp.
  • Cabin leaders will provide bathroom breaks between activities and will ensure that campers wash hands properly afterwards.

Cabins/Bunk Arrangements

  • We are positioning sleepers head-to-toe to maximize distance between heads/faces.
  • Campers will use their own bathroom supplies (towels, soap, toothpaste, etc.). Campers need to bring their own bathroom supplies and a container for toiletries to be stored in for the duration of camp (for example, a bathroom tote or a 1-quart clear plastic bag labeled with their name).
  • Campers should keep personal items in their bag or tote and store their bag or tote in a designated area. No sharing of personal items.

Dining Hall

  • Our Kitchen Manager will screen food service employees and assess their symptoms prior to starting work each day.
  • We will keep six feet between cabin table groups.
  • We will encourage diners to maintain physical distance between themselves and others while in line for their meals.
  • Campers will wash their hands with soap and water prior to eating.
  • Masks will be worn at all times in the dining hall, except when seated at their assigned table.

Closing Day

There will be a pick up schedule in which campers are picked up from camp in staggered timeframes by age groups. We will send this information to you.

Medications for Opening Day Drop Off:

If your child will be taking any medications while at camp, please follow the directions below for turning them in on opening day. Opening day will look a little different this year and we want to make sure your daughter is well cared for at camp.

  1. All medications must arrive in the original package with a prescription label or note from a physician/licensed provider for anything over-the-counter, vitamin or supplement. (There was a space provided on the physician health exam form to provide this information as well.)
  2. Every medication must be clearly labeled with first and last name.
  3. Place all medications in a large ziploc bag, sealed, with the first and last name on the bag.

If you are filling medications through Gordon’s pharmacy we will pick those up before opening day. Please make sure they receive all prescriptions one week prior to camp arrival to be able to process and package.

If you are not filling with Gordon’s, ask your pharmacy if they can blister package medications. If not, just be sure that all medications arrive in original containers that include the prescription or note from a physician/licensed provider for anything over-the-counter, vitamin or supplement. If medications are not properly labeled we will not be able to accept and administer at camp.

Quick links for Gordon’s pharmacy:

Gordon’s Pharmacy Fax Cover Sheet

Gordon’s Pharmacy Camper Information Sheet

Please keep in mind that our Infirmary is well stocked with common over-the-counter medications for our campers.

If you have any questions or would like to discuss any medications or allergies prior to opening day please feel free to email our Nursing Director, Eleanor Mathews, at eleanor@keystonecamp.com.